Keepsake Organization Part II: DIY Kids' File Boxes

Along with getting caught up on family yearbooks and photo boxes, one of my organization projects for the beginning of 2024 included getting a system in place for our kids’ papers. They’re still just in a Mother’s Day Out preschool program right now, so it’s mostly handprint crafts and coloring pages in our house. After they get their spotlight on the fridge, I don’t just want to toss them, but also don’t want them to pile up. I want to keep them in order and from getting damaged.

Enter: these DIY kids file boxes. They’re the perfect solution for keeping school papers worthy of saving, along with other paper things like birthday cards, letters, photos and more, organized and contained all in one place. When they leave the nest some day, they’ll have this to take with them and everything will be so easy to access and revisit.

I have to give credit for this idea to Francie Outlaw and her Filing System for Childhood Memories – I followed her steps pretty closely, just tweaking and adding a few things along the way.

These DIY kids memory boxes are really pretty simple. A clear file box for each child, one colored hanging folder per year (we color code pretty much everything in this house), with 2 manila folders in each. Starting with Pregnancy/Before You Were Born, First Year, 1 Year, 2 Years, 3 Years, 4 Years, 5 Years, and then Kindergarten all the way through 12th Grade – even a College folder if you want to include that.

The first manila folder for each year holds documents – things like report cards, certificates, notes from teachers, class photos, birthday cards and letters. The second manila folder holds classwork and artwork. For the pregnancy and first year sections, I put things like ultrasound photos, baby shower cards, birthday cards, and their baby book in those folders.

What I Used to Make Our Kids’ File Boxes

For each box you’ll need: one legal/letter file box, 21 colored hanging folders, 42 manila folders, 42 labels, and a name decal.

You can shop everything I used to make these boxes on Amazon HERE or using the widget below. The only thing I purchased elsewhere were the name decals from Etsy. She has tons of font and color options. I ordered the 2.5” size for the front of each box.

I couldn’t find these exact file boxes in anything but a four pack, but just search for stackable letter/legal file boxes if you don’t need as many. Each box took me about an hour to put together, mostly because I used my label maker instead of the file label stickers (we don’t have a printer – if you do, this will go much quicker!). Little bit of a tedious project on the front end, but this will set us up for ease and success going forward.

Tips for Storing Kids’ School Papers and Memories

WHAT TO KEEP: Paring down these kinds of things is harder for me than paring down my own keepsakes. There’s a painted handprint for every holiday, things they colored, precious papers with their name in giant, carefully drawn letters. To each their own, but during these MDO/preschool years, I’m trying to keep 3-4 handprint things, 3-4 things they wrote/colored, and 3-4 other crafts per year.

For crafts when they’re small, I like to hang onto things that are actually their handiwork – not things you can tell the teacher mostly did for them. For cards and letters, I try to only hang onto ones that have more than just a name signed – any with sweet notes they’ll really love to go back and read later on! The goal is to keep the folders from being stuffed to the brim, so I’ll put things in there I think I might want to keep, and if/as they get full, I can go through and pare things down even more. We’ll see how things change as they get older and are bringing home different things, but this is working for us right now.

DATE. EVERYTHING: You think you’ll remember when something’s from, but it’s tough! As I started going through our kids’ storage bins and moving all the papers into these file boxes (they each also have a big bin where I put other keepsakes like clothes, memorabilia and bulkier things), I was finding so many cards, papers and pieces of artwork with zero way to know when they were from. I’ve made it a habit now to jot down the month/year/their age on the back of things as they come into our home and I know I’ll want to keep them.

If you’d rather not go the DIY route and would prefer to have one of these ready made for you, The Short Years company does just that! Their folders also come with an About Me template similar to the one above to fill out each year and attach a photo from their first day of school (I made my own and added a few more blanks). However, The Short Years boxes only come with one folder per year and only go from Preschool through 12th, so you won’t have the before you were born/first year/toddler section. They only release a set number of boxes every so often and they sell out quickly, so be sure to sign up for their email list.

Personally, I enjoyed putting the boxes together myself and being able to choose the colors of the folders, customize the name decals, and add the extra folders where it made sense. Again, HERE is the shoppable post with all of my supplies. And if you’d like to print my yearly About Me template, right click below to download.

If you’re overwhelmed by the influx of school papers and not sure what to do with it all, this is a great starting point. Happy filing!